GDPR Compliance

Last updated: October 2024

Our Commitment to GDPR

sepia-moon is committed to ensuring compliance with the General Data Protection Regulation (GDPR) for all users who access our services from the European Economic Area (EEA). This page outlines how we handle personal data in accordance with GDPR requirements and explains your rights as a data subject.

Data Controller Information

For the purposes of GDPR, sepia-moon acts as the data controller for personal information collected through our websites and services. Our contact details are:

sepia-moon
Level 12, 88 Walker Street
North Sydney NSW 2060
Australia
Email: [email protected]

Lawful Basis for Processing

Under GDPR, we must have a lawful basis for processing your personal data. Depending on the context, we rely on the following legal bases:

• Consent (Article 6(1)(a)): Where you have given explicit consent for us to process your data for specific purposes, such as subscribing to our newsletter or opting into marketing communications.
• Contractual Necessity (Article 6(1)(b)): Where processing is necessary for the performance of a contract with you or to take pre-contractual steps at your request, such as processing partnership enquiries.
• Legal Obligation (Article 6(1)(c)): Where processing is necessary to comply with our legal obligations.
• Legitimate Interests (Article 6(1)(f)): Where processing is necessary for our legitimate interests or those of a third party, provided these are not overridden by your rights and interests. This includes improving our services, analysing website usage, and preventing fraud.

Your Rights Under GDPR

As a data subject under GDPR, you have the following rights:

• Right of Access (Article 15): You have the right to obtain confirmation of whether we process your personal data and, if so, to request access to that data along with certain supplementary information.
• Right to Rectification (Article 16): You have the right to have inaccurate personal data corrected and incomplete data completed.
• Right to Erasure (Article 17): Also known as the "right to be forgotten," you have the right to request deletion of your personal data in certain circumstances.
• Right to Restrict Processing (Article 18): You have the right to request restriction of processing of your personal data in certain circumstances.
• Right to Data Portability (Article 20): You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• Right to Object (Article 21): You have the right to object to processing of your personal data based on legitimate interests or for direct marketing purposes.
• Rights Related to Automated Decision-Making (Article 22): You have the right not to be subject to decisions based solely on automated processing, including profiling, which produces legal effects or significantly affects you.

Exercising Your Rights

To exercise any of your GDPR rights, please contact us at [email protected]. We will respond to your request within one month, as required by GDPR. In certain circumstances, we may extend this period by two additional months, in which case we will inform you of the extension and the reasons for it.

We may need to verify your identity before processing your request. If your request is manifestly unfounded or excessive, we may charge a reasonable fee or refuse to act on the request, providing you with an explanation of our reasons.

Data Transfers Outside the EEA

As an Australian company, we may transfer personal data outside the European Economic Area. When we do so, we ensure appropriate safeguards are in place to protect your data, including:

• Standard Contractual Clauses approved by the European Commission
• Transfers to countries deemed to have adequate data protection by the European Commission
• Binding Corporate Rules where applicable

Data Protection Impact Assessments

Where required, we conduct Data Protection Impact Assessments (DPIAs) before undertaking processing that is likely to result in high risk to the rights and freedoms of individuals. This helps us identify and minimise data protection risks.

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the relevant supervisory authority within 72 hours of becoming aware of the breach. Where the breach is likely to result in a high risk to your rights and freedoms, we will also notify you directly without undue delay.

Supervisory Authority

If you are located in the EEA and believe that we have not complied with GDPR, you have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence, place of work, or the place of the alleged infringement.

Updates to This Information

We may update this GDPR compliance information from time to time. Any changes will be posted on this page with an updated revision date.

Contact Us

For any questions about our GDPR compliance or to exercise your rights, please contact:

Email: [email protected]
Subject line: GDPR Enquiry